Furniture and Equipment

Q. How is the training room furnished?
A. The training room has...

• Twelve student computers in moveable training desks with fully recessed monitors
• One instructor's computer in a lectern
• Ceiling-mounted LCD
• Screen
• DVD/VCR
• Speakers
• Remote control system
• White boards with clips for easy display of flip-chart paper
• Refrigerator and coffee maker

Q. Are the computers in the training room loaded and ready to use?
A. Yes

Q. What software is on the computers?
A. The training room computers have our departmental standard software load including:

• Windows XP Operating System
• Office 2003 Applications (Access, Excel, Outlook, Powerpoint, Word)
• Remote desktop capability (ablity for students to connect to their own computers)
• Reflections (which provides access to Epic, Medipac, Atlantis)
• PC Link (which provides access to M&D)
• PeopleSoft
• Business Objects
• BA-3
• Internet Connectivity
• Adobe
• Crystal Reports
• TSI/EDW

If you have specific software needs, please contact Claudia Fontaine or Debora Shiflett well in advance of the class to discuss your requirements.

Classes and Registration

Q. What kinds of classes are taught in the training room?
A. The training room is equipped to handle all types of training. Some of the training currently offered includes: BA-3, Budget Pro, Business Objects, Business Planning, Ledger Sheet Interpretation, Time and Attendance, Microsoft Office Applications (Access, Excel, Outlook, PowerPoint, Word), TSI/EDW and more.

Q. How do I know when the classes are offered and how do I register for them?
A. The Department of Finance has a training registration site on the web with a list of the courses offered, a description of the course, and a place to register for the class: http://finweb.mc.vanderbilt.edu/AppScripts/trainingcourses/

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Reserving the Training Room

Q. How do I reserve the training room to use for a training class?
A. Email Angela Purinton with the following information:

• Approximate number of people attending the class
• Date(s) and time(s) of the class
• What type of equipment/technical support that you will need

• Download the Guide for Guest Instructors

Q. How do I see what is currently scheduled in the Training Room?
A. The Training Room calendar is in Outlook. In your Outlook Calendar view, open the File menu and choose Open > Other User's Folder. When the Global Address List opens, type "dof" and you will be taken to the list of Department of Finance resources. Locate and select DOF-TRAINING ROOM-CT715 and click OK. Click OK once more to verify that you want to open the training room calendar. You can look at any date to see what is scheduled in the room. To reserve the room, call Angela Purinton at 322-3540.

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Putting a Class on the Training Registration Site

Q. If I am planning a class, can I put my class out on the training registration site?
A. Yes. To get your class on the registration site, e-mail the following information to Angela Purinton. Red indicates the type of information that you need to provide for the entire course. Green indicates the type of information we need for each class scheduled. Following that, we've provided an explanation in blue.

• Course Name: Here, we can put the Course Title.
• Short Description: This should be a brief (10 words max) description of the content, since this is the explanation that shows up on the registration course list. If your class is hidden from the list, this field is not necessary at all.
• Long Description: This should be a 50-100 word description of the course content.
• Materials Required: self-explanatory
• Prerequisites: self-explanatory
• Duration: How long will the class last? 2 hours? 90 minutes?
• Contact name and phone: When people have questions about the class, who should they call for more information?
• Administrator VUNet ID: The person who will be coordinating attendance reports and/or class scheduling needs to give us an ID if different from the class Instructor(s).
• Max. # of Students/Class: This number will be how many are able to register through our website. If only 5 seats are available, then we need to put “5” in this field.
• Instructor Name: Who will be teaching each class?
• Instructor VUNet ID: We MUST have an ID here, if the instructor is from outside Vanderbilt, then we can use the ID of the contact person who will be monitoring the registration.
• Day/Date: This information serves two purposes: A) the date that will be entered into the field for notification and B) the day and date text that will be typed into a separate field for the students to see.
• Time: This will be the time the class begins (for notification), and the time text you wish students to see when they register.
• Location: Room number and Building name for each session.

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